architecture & graphic design consultancy

Graphic Design Services Terms & Conditions

Excess Work & Alterations

It is agreed that the fee for service shall be the cost estimates provided via email, unless work undertaken exceeds work outlined.  If work undertaken exceeds the items specified in the quote, the Client agrees to pay appropriate fees for the excess work, outside the scope of the original agreement.  Wherever possible the client will be notified of increases in the scope of the project. 


The Client will be informed that the alterations or changes requested fall outside the scope of the original estimate. If the client wishes these alterations to be made they must agree via telephone call, email, or text message, and additional fees will be payable.


Should additional design not initially quoted for be requested during the design process, additional costs will be added to the final invoice, payable on delivery of design files.

Publication of Artwork

Publication and/or release of work performed on behalf of the client by Aeon Studios Ltd. may not take place before cleared funds have been received.  In addition, Aeon Studios Ltd. agrees to suspend the publishing of the artwork until the Client has first revealed it.  Aeon Studios Ltd. reserves the right to publish all pieces of work as a part of our portfolio.  Additionally, if the Client has forfeited the use of the artwork, Aeon Studios Ltd. also reserved the right to publish all pieces of non-selected work as a part of our portfolio.


In the event of a project being cancelled after design work has commenced, a fee that is equivalent to the percentage of work that has been completed will be solicited from the Client (i.e., 25% of the cost of the project, 50% of the cost of the project, 75% of the cost of the project, etc.)


While Aeon Studios Ltd. takes all care to avoid errors, we accept no responsibility for typographical errors, spelling mistakes, or incorrect information on any project committed to print or production. The Client is required to proof read and approve all final copies before the production of artwork. The email verification of the Client's Representative shall be conclusive as to the approval of all artwork prior to their release for printing, implementation, or installation.


It is agreed that Aeon Studios Ltd. is not responsible or held liable for any errors contained in the final product after the final product has been approved by the client, (approval may be given either verbally or in writing), committed to print or posted in view of the public.  Aeon Studios Ltd. will not be held responsible for any changes or amendment made after approval.  It is the sole responsibility of the Client to notify Aeon Studios Ltd. of any such errors during the revision cycle and before the final files have been generated. 

Outstanding Payments & Interest Charged

Aeon Studios Ltd. reserves the right as of July 1st 2013 to charge a 15% interest on outstanding payments that have not been made by 30 days of the submitted invoice.  An additional 3% interest per week will be charged as a delayed payment fee on outstanding payments that have not been settled in full by 60 days of the submitted invoice.  After 60 days of non-payment, Aeon Studios Ltd. reserves the right to seek further action.

Intellectual Property Rights

Aeon Studios Ltd. retains full ownership of design concepts and materials it produces until payment is received from the Client.  Once a final concept is delivered to a Client and full payment is received, complete ownership rights to the concept will transfer to the Client.  Unused design concepts remain the property of Aeon Studios Ltd.  Aeon Studios Ltd. may still use paid-for concepts in our promotional materials and in our design portfolio.  Unless the Client requests otherwise, Aeon Studios retains the right to display a small byline claiming design credit on works it produces, with the exception of corporate stationery.


This granting of copyright does not extend to the use of design proposals and concepts submitted to but not approved for the work outlined.  Until final payment has been made, Aeon Studios Ltd. retains ownership of all artwork.  Aeon Studios Ltd. reserves the rights to certain elements used to create your images including fonts, patterns, stock images, textures, colour palettes and other non exclusive items.


Aeon Studios Ltd. reserves the right to use stock images in the creation of designs if required.


Other than for the promotional use of Aeon Studios Ltd., all services provided shall be for the exclusive use of the Client's said purposes only.  Designs may not be used for other promotional items, website or printed materials without permission.  Upon payment of all invoices, reproduction rights for all approved final designs created by Aeon Studios Ltd. shall be outlined in the Project Proposal.  For additional usage, price will be assessed as needed.


Aeon Studios Ltd. reserve the right to use all artwork produced, concepts produced in the course of the project (including those concepts not selected) and revisions for the purposes of promoting Aeon Studios Ltd. in print or digital media portfolios, social media and blogs, except where the client has specifically requested in writing otherwise. 

Colour Variations When Printing

With all printing there may be some colour variations from what you have seen on screen, to what the final product looks like, and previous orders.  This is due to the nature of CMYK printing and bulk-run printing system.  Aeon Studios Ltd. holds no responsibility for reprints at an additional expense to the Client.